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Ivara Labs
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AI automations, command centers and client portals, built around one operation, yours, and owned outright by you.

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80+ clients on the platform we built for our own agency · 4.5+ years running it ourselves · every build owned by the client

What we build · Who we build it for

AI intake and triageLive operations dashboardsBranded client portalsUnified command centersAutomated reportingDocument and invoice processingAI intake and triageLive operations dashboardsBranded client portalsUnified command centersAutomated reportingDocument and invoice processingAI intake and triageLive operations dashboardsBranded client portalsUnified command centersAutomated reportingDocument and invoice processingAI intake and triageLive operations dashboardsBranded client portalsUnified command centersAutomated reportingDocument and invoice processingAI intake and triageLive operations dashboardsBranded client portalsUnified command centersAutomated reportingDocument and invoice processingAI intake and triageLive operations dashboardsBranded client portalsUnified command centersAutomated reportingDocument and invoice processing
Multi location operatorsOwner operated businesses$5M to $50M in revenueFamily officesService businessesTeams drowning in adminMulti location operatorsOwner operated businesses$5M to $50M in revenueFamily officesService businessesTeams drowning in adminMulti location operatorsOwner operated businesses$5M to $50M in revenueFamily officesService businessesTeams drowning in adminMulti location operatorsOwner operated businesses$5M to $50M in revenueFamily officesService businessesTeams drowning in adminMulti location operatorsOwner operated businesses$5M to $50M in revenueFamily officesService businessesTeams drowning in adminMulti location operatorsOwner operated businesses$5M to $50M in revenueFamily officesService businessesTeams drowning in admin

About us

Clients on our own platform

80+

Clients running daily on the platform we built for ourselves.

Client satisfaction and retention

97%

Renewals, not survey scores.

Years in production

4.5+

Carrying the intake, triage, drafting and reporting of a live agency every working day.

Born inside VSA Vet Media
120+
Automations running in production
900+
Hours of manual work removed each month

Engineering that outlives the engagement

See how we think, what we have proven, and the standards behind every platform we build.

/ 01

OurApproach

We map the operation first, then build around the way your team actually works.

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/ 02

OurWork

See the platform that already runs eighty-plus client operations every day.

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/ 03

OurStandards

The bar every build clears: industry research, clean ownership, and judgement that stays human.

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/ 04

OurTeam

Operators and builders who solved these problems inside a real business first.

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Custom builds in production

What a platform built for one business actually looks like

Three custom builds, described by sector rather than name. Every one of them is owned by the operator who runs it.

Veterinary marketing, US and Canada

Eighty client accounts on one operating layer

Campaigns, websites, and client requests lived across a spreadsheet, three inboxes, and whoever happened to remember. Onboarding a new clinic took a week of manual setup.

One command center for clients, work, and reporting, with intake classified and routed automatically and compliance checked as the work is made.

  • New client onboarding is a form, not a week
  • Every request has an owner and a visible state
  • Reporting reads from the live work, not a rebuild

Multi location services operator

A back office that stopped needing a person to hold it

Quotes, scheduling, and follow up ran through one coordinator. When that person was away, the operation slowed to whatever the inbox allowed.

Automated intake and quoting with an approval step, plus a dashboard the owner reads instead of asking for updates.

  • Follow up happens without anyone remembering to
  • The owner sees the pipeline without asking
  • The coordinator does judgement work, not data entry

Professional services firm

Client portal replacing the update email

Clients emailed for status. Every answer meant a partner digging through files and writing the same paragraph again.

A branded portal where clients see status, documents, and next actions in real time, fed by the same system the team works in.

  • Status questions dropped to near zero
  • Documents live in one place both sides trust
  • Partners spend their hours on the work itself

Client names are withheld under NDA. We walk through the detail, including the numbers, on a call.

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Integrated ecosystem

One connected platform

Every build plugs into the same nervous system. Automations feed the command center. Portals read from the same source of truth. Nothing runs alone.

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Automations that compound

Every workflow we automate keeps running after we leave. The hours it removes come back every week, not once.

You own it outright

The platform, the code and the accounts are yours. What we build for you is never rented back to you.

Built by operators

We ran the operation before we automated it, so the system survives a bad Tuesday, not just a demo.

See what we build

Prefer to talk? Map my operation.

No pitch deck. No drip sequence. A straight answer within two business days.